Spreadsheet
- Best fit
- A very simple portfolio with disciplined manual processes
- Strength
- Flexible, familiar, and inexpensive
- Trade-off to verify
- Connections between payments, receipts, tenants, repairs, and source evidence depend on the landlord
Canadian property management software
Property management software built for Canadian landlords.
DwellTrack gives self-managing Canadian landlords one connected workspace for rent, receipts, leases, expenses, maintenance, applications, tenant records, and year-end organization—without requiring a bank connection.
- Portfolio fit
- 1–30 units
- Payment workflow
- Interac-first
- Bank credentials
- Not required
Connected record · sample workspace
One rent event.
Every useful consequence.
Forwarded notification
Maya Chen
August rent · Unit 2B
$2,400
01ReviewTenant, unit, amount, and period
02LedgerPayment recorded against August rent
03ReceiptPDF ready from the confirmed record
You review the proposed match before it changes the rental record. DwellTrack does not connect to or move money from your bank.
Category, made practical
What property management software should organize
Property management software brings the recurring records behind a rental into one working system. For a self-managing landlord, that means connecting the property and unit to the tenant, lease, rent charge, payment, receipt, expense, maintenance history, documents, and communication instead of rebuilding the same context across spreadsheets, email, and folders.
The value is not another dashboard. It is continuity. When rent arrives, the payment should be traceable to the right tenant, unit, period, ledger entry, and receipt. When a repair begins, the request, status, cost, vendor, and evidence should stay attached to the same property record.
Designed with a boundary
Who DwellTrack is built for
DwellTrack is built for Canadian landlords who manage their own rentals and want a dependable operating record without adopting an enterprise property-management stack. The current plans cover one, three, ten, or thirty managed units, with the complete product workflow included at each level.
It is a strong fit when the same person receives rent, keeps the books, answers tenants, follows repairs, prepares documents, and gets the records ready for year end. It is also designed for landlords moving beyond a spreadsheet but not beyond their own direct oversight.
A professional property-management company may require trust accounting, owner statements, client-level permissions, procurement controls, or enterprise reporting that DwellTrack does not currently claim. Those firms should evaluate products built for that operating model rather than treating every property-management platform as interchangeable.
A considered fit
- Self-managing landlords with one rental or a growing small portfolio.
- Canadian owners who receive rent through Interac e-Transfer and still want human review before recording it.
- Landlords replacing spreadsheets, personal inbox searches, and disconnected document folders.
- Operators who want tenant, lease, payment, maintenance, expense, and document context in one record.
Verify another operating model when
- Client trust accounting is a central requirement.
- Every owner needs a separate reporting and approval portal.
- A large team needs enterprise permissions, procurement, and portfolio controls.
- The software must collect or disburse rent on your behalf.
Canadian is operational
Why Canadian property management software is different
Canadian rental work has details that generic US-first software can make awkward. Interac e-Transfer is a common rent-payment habit, prices and records need to make sense in Canadian dollars, year-end organization often leads to Form T776 preparation, and tenancy forms or delivery rules depend on the province and the landlord's circumstances.
DwellTrack handles the recordkeeping side of that reality. It can read supported Interac notification emails you choose to forward, propose a match to an existing tenant and rent period, and prepare the connected ledger and receipt workflow without asking for online-banking credentials.
The boundaries matter. DwellTrack does not move rent money, access a bank account, file Form T776, determine whether an expense is deductible, or guarantee that a lease or notice is legally compliant. It organizes source records and repeatable workflows so the landlord or qualified professional can review better information.
- CA
- Interac-notification matching without a bank connection.
- CA
- Plans and product pricing presented in Canadian dollars.
- CA
- Income, expense, receipt, and T776-oriented year-end organization.
- CA
- Human-controlled legal, tax, application, and payment decisions.
Product evidence
See one connected Canadian rental record.
An e-Transfer notification confirms that money moved; it does not by itself create a complete rental record. A landlord still needs to identify the sender, connect the payment to the correct tenant and unit, determine the rent period, account for partial or unusual amounts, update the ledger, and prepare a receipt when required.
DwellTrack narrows that administrative gap. A supported notification enters a private forwarding inbox, the product extracts the available payment details, and a proposed match is shown for review. Nothing becomes a confirmed payment record until the landlord approves the tenant, unit, amount, and period.
After confirmation, the ledger and receipt use the same source event. That preserves a clearer path from notification to payment history instead of creating separate records that can drift apart later.
Sample data · current DwellTrack workspace
01
Forward a supported Interac confirmation or use an email forwarding rule.
02
Review the extracted sender, amount, reference details, tenant, unit, and rent period.
03
Correct an uncertain or unmatched proposal instead of accepting a silent guess.
04
Confirm the payment so the ledger and receipt remain attached to the same event.
One workspace, not one feature
One Canadian landlord workspace, eight connected jobs
Start with the job creating the most friction today. The benefit grows when each workflow can reuse the property, unit, tenant, lease, payment, and document context already in the system.
Track rent
Charges, manual payments, supported Interac-notification matching, balances, and payment history
A reviewable rent ledger
Send receipts
PDF receipt generation from a confirmed payment record
A receipt tied to the payment
Manage tenants and leases
Contact, unit, rent, term, status, documents, signatures, and activity
One tenancy record
Follow maintenance
Tenant requests, status, photos, notes, costs, vendors, receipts, and completion
A repair history with an ending
Organize expenses and tax records
Property-level expenses, receipt evidence, categories, summaries, and PDF/CSV exports
A T776-oriented workpaper
Process rental applications
Published forms, submissions, administrative review, decisions, and communication
A consistent application file
Keep communication in context
Tenant Messenger and a dedicated DwellTrack email inbox
Conversations attached to the rental relationship
Leave the spreadsheet
Guided CSV/Excel mapping, validation, import, error reporting, and a 24-hour undo window
A connected starting portfolio
Current DwellTrack workflows as of August 15, 2026. Product availability and plan limits should be verified on the pricing page.
Adoption without the cliff
Start clean, switch carefully, keep control of the record
A first-time user can begin with one managed unit on the free Starter plan. Paid plans increase managed-unit capacity rather than hiding core workflows behind separate feature tiers. That makes it possible to test the rent, receipt, maintenance, document, application, and tax-record experience on a real but limited portfolio before expanding.
Landlords with existing records can use the spreadsheet-migration workflow to map CSV or Excel columns, correct row-level issues, exclude unwanted records, and validate property, unit, tenant, lease, balance, payment, and expense relationships before committing the import. Newly created import records have a limited undo window, so migration remains deliberate rather than irreversible.
Supported workflows provide PDF or CSV outputs where documented, including receipts and T776-oriented summaries. Before choosing any platform, verify which records can be exported, how cancellation affects access, and what retention obligations may still apply.
1 unit
Free starting point
CSV / Excel
Guided migration
PDF / CSV
Supported exports
Choose by operating fit
DwellTrack compared with common alternatives
A spreadsheet is flexible and familiar, but it does not naturally keep a rent notification, tenant, unit, balance, receipt, maintenance cost, and year-end record connected. It can remain sufficient for a simple portfolio when the landlord is disciplined and the file has clear ownership, backups, and review habits.
A broad US-first landlord platform may offer online payments, accounting integrations, listing syndication, or other mature services. The trade-off is that Canadian landlords should verify currency, Interac workflows, tax terminology, data handling, provincial context, and the fees or behaviour attached to payment products.
Enterprise property-management software is designed for professional teams, owners, trust accounting, advanced reporting, and larger portfolios. Its depth can be necessary for a management company and unnecessary for a landlord who wants a clean record across a handful of units.
DwellTrack occupies the focused middle: more connected than a spreadsheet, Canadian-first in the workflows it supports, and intentionally smaller than an enterprise operating system. The right choice depends on the work you actually need to control.
US-first platform
- Best fit
- Landlords who need its payment, listing, accounting, or integration ecosystem
- Strength
- Mature breadth and established integrations
- Trade-off to verify
- Canadian currency, Interac, tax language, provincial context, and payment fees need careful verification
Enterprise software
- Best fit
- Professional teams, client owners, complex accounting, and large portfolios
- Strength
- Deep operational controls and reporting
- Trade-off to verify
- Implementation weight and cost may exceed what a self-managing landlord needs
DwellTrack
- Best fit
- Self-managing Canadian landlords and small portfolios
- Strength
- Connected Canadian rental records with an Interac-first workflow
- Trade-off to verify
- Not positioned as trust-accounting or enterprise property-management software
A better buying question
How to evaluate property management software in Canada
Begin with operating fit, not the longest feature list. Write down who manages the rentals, how rent arrives, what must be reviewed each month, which records are needed at year end, and what would make switching difficult. Then test those exact jobs in the product before moving a full portfolio.
Audience: Is the product designed for self-managing landlords, professional managers, or both?
Rent workflow: Does it fit Interac, PAD, card, cash, or cheque without forcing tenants into an unwanted payment method?
Record depth: Can you trace a balance, receipt, expense, repair, or document back to the source event?
Canadian context: Are currency, T776-oriented records, privacy boundaries, and province-dependent obligations described accurately?
Human control: Which matches, messages, documents, application actions, and AI outputs require approval?
Portability: What can you import, export, retain, or delete if the relationship ends?
Total cost: Check unit limits, billing currency, taxes, payment fees, support, add-ons, and cancellation behaviour.
Editorial record
Sources and review
Written by DwellTrack Editorial Team. Reviewed by DwellTrack product and claims review. Last reviewed 2026-08-15; next scheduled review 2026-11-15.
Meet the founder behind DwellTrack- Canada Revenue Agency: Completing Form T776, Statement of Real Estate Rentals
Accessed 2026-07-25
- Canada Revenue Agency: Keeping Records
Accessed 2026-07-25
- Office of the Privacy Commissioner of Canada: Privacy in the landlord and tenant relationship
Accessed 2026-07-25
- Interac: How to Receive Money with Interac e-Transfer
Accessed 2026-07-25
- Interac: Protect Your Payments
Accessed 2026-07-25
Questions before switching
Clear answers, including the limits.
What is property management software?
Property management software organizes the recurring records and workflows behind rentals, such as properties, units, tenants, leases, rent charges, payments, receipts, expenses, maintenance, documents, applications, and communication. The right product depends on whether the user is a self-managing landlord or a professional property-management company.
Is DwellTrack built for landlords or property-management companies?
DwellTrack is primarily built for self-managing Canadian landlords and small portfolios. Professional firms that require trust accounting, owner statements, client-level permissions, or enterprise reporting should verify whether a platform designed for professional property managers is a better fit.
Does DwellTrack collect or move rent money?
No. DwellTrack records and organizes supported payment information; it does not move rent money or act as a payment processor. The landlord remains responsible for confirming the payment and its correct rental context.
Can DwellTrack track Interac e-Transfer rent without bank access?
Yes. You can forward supported Interac confirmation emails to DwellTrack. It extracts available payment details and proposes a tenant and rent-period match for review without requiring your online-banking credentials.
Does DwellTrack file Form T776?
No. DwellTrack organizes recorded rental income, expenses, categories, receipts, and T776-oriented summaries for review. It does not file a tax return, determine deductibility, or replace advice from a qualified Canadian tax professional.
Can I import an existing rental spreadsheet?
DwellTrack includes a guided CSV and Excel migration workflow for supported property, unit, tenant, lease, balance, payment, and expense records. You can map columns, review row-level issues, exclude records, and validate relationships before committing an import.
How much does DwellTrack cost in Canada?
The current Starter plan is free for one managed unit. Paid monthly plans increase the managed-unit allowance to three, ten, or thirty units while keeping the full product workflow. Prices are listed in Canadian dollars on the pricing page and may be subject to applicable taxes.
Continue the decision
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